Effective Minute Taking

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Intermediate

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15 Lessons

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Effective Minute Taking

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To aid your understanding in Effective Minute Taking we take a look at getting to know you and provide an outline of how writing about yourself can enhance your ability to improve your sentence construction and understand the principles of turning notes into readable documents.

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Full Governing Body meetings are not the only ones you may be required to minute, so here we outline a range of different meetings, including some ad hoc ones like Exclusions, AGMs, Grievance etc and how you can approach them.

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Knowing how and why minutes are a vital part of the school’s audit trail is fundamental (and scary sometimes). Here we focus on the 7Ps of meetings and how you can draft sections of your minutes in advance of the meeting, to save time.

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When meetings jump around the agenda or go on much longer than necessary, your minutes are impacted, usually detrimentally, so here we try to show you ways in which you could steer things in the right direction.

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Where you position yourself in the room is just as important as what you use ie notepad or laptop. Should you sit next to the Chair? Given the growth of technology, what about using laptops and recording devices? We look at all of these and offer our views. This module is split into 4 videos, so grab a coffee before starting this one! When you finish this part, move onto the next one.

Video lesson

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Where you position yourself in the room is just as important as what you use ie notepad or laptop. Should you sit next to the Chair? Given the growth of technology, what about using laptops and recording devices? We look at all of these and offer our views. This module is split into 4 videos, so grab a coffee before starting this one! When you finish this part, move onto the next one.

Video lesson

Premium course

Where you position yourself in the room is just as important as what you use ie notepad or laptop. Should you sit next to the Chair? Given the growth of technology, what about using laptops and recording devices? We look at all of these and offer our views. This module is split into 4 videos, so grab a coffee before starting this one! When you finish this part, move onto the next one.

Video lesson

Premium course

Where you position yourself in the room is just as important as what you use ie notepad or laptop. Should you sit next to the Chair? Given the growth of technology, what about using laptops and recording devices? We look at all of these and offer our views. This module is split into 4 videos, so grab a coffee before starting this one! When you finish this part, move onto the next one.

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Listening effectively goes beyond just listening; it's about hearing what’s not being said and how to interpret what you hear, in a meaningful and succinct manner for your minutes. We’ve also got some tips on how to stop your mind from wandering during meetings and ensuring you capture the relevant questions (and responses).

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Watch the training video and then in the downloadable resource you’ll find the link to the exercise on YouTube. It’s embedded in the workbook so it’s clickable. Don’t forget to get yourself ready, those 6 minutes will fly by!

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Of course you could cheat and jump straight to our version of the minutes from the previous module, but what’s the point of that? Here we will walk you through our example so you can compare and contrast your version - which is not something many Clerks have the opportunity to do.

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This is a practical exercise where you need to download the resource and highlight key things as explained within the video. This is a great example of how to proof and edit your minutes too.

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Working Clerks are isolated but that doesn’t mean you have to be alone. In this module we outline how you can identify support and practice your minute taking skills in different ways.

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Using your diary (electronic or paper based) is key to minute taking, so your focus is not just on the meeting itself but the work required in advance ie the call for papers and communicating with your Governors.

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Minutes are not the only thing you need to do after the meeting but you do need to carve out sufficient time to draft them. We explain the ‘sandwich’ effect of drafting minutes and having a ‘cooling off’ period before sending them out.

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About the teacher

Sharon Warmington

Sharon Warmington is a School Governor and Professional Clerk who has worked in governance almost all of her professional life. Currently, she is the Director of Education Governance Solutions which encompasses the National Black Governors Network (NBGN), the National Association of School and College Clerks (NASCC), eClerk and The Governors’ Podcast. Sharon also holds various positions including; Member of the DfE’s National Advisory Group on Governance (AGOG), Member of the Board of Education for Birmingham Diocese and Consultant/Governance Manager in the private sector.Sharon served as a Parent Governor at Sutton Coldfield Grammar School for 7 years and as Vice Chair of an Interim Executive Board (IEB) where she assisted in bringing a local primary school out of Special Measures. As an accredited and qualified Corporate Governance Practitioner, Race Consultant and highly experienced trainer, Sharon continues to work with governing boards across the globe in all sectors. Sharon is the eternal student who believes that if you stop learning, you stop moving forward and she received a Degree in Leadership at the age of 45!

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